CAMP

POLICIES

Camp Policies

Please read the following policies carefully. During registration, you will confirm that the policies were read and understood. If you have questions regarding the camp policies, please call 519-756-5932 or email info@glenhyrst.ca.

  • The structured camp program runs between 9:00am and 4:00pm. Extended care is available from 8:00 - 9:00am and 4:00 - 5:00pm, at no additional cost.

    Late Pick-up from Camp: Families who are late picking up their child will be charged an additional $15 per 15 minutes per late pick up occurrence.

    IMPORTANT NOTE: Only those indicated on the registration forms as authorized pick-up will be allowed to pick-up your child from camp. For your child’s safety, no exceptions will be made to this rule. Authorized pick-ups must be 18 years or older. 

    AUTHORIZED PICK-UPS WILL BE REQUIRED TO SHOW PHOTO ID EACH AND EVERY DAY.

    • lunch, snacks and beverages

    • refillable water bottle

    • sun care: hat, sunscreen, sunglasses

    • change of clothes for junior campers

    • wear comfortable shoes (recommend closed-toe running shoe) and clothing that can get a bit messy!

    Please label everything that your child brings to camp. Campers are expected to be responsible for their own belongings. Glenhyrst cannot accept responsibility for clothing and/or equipment lost at camp.

    A lost and found will be maintained for 14 days following the last camp day.

    • PEANUT / NUT PRODUCTS

    • electronic devices: ipods, video games, cell phones

    • pets

    • personal toys

    • your child’s favourite shirt

    Glenhyrst will not be responsible for any lost, broken, or stolen items.

  • Our staff are devoted to creating memories to last a lifetime! With our well-trained, dedicated and spirited team of instructors, we are committed to giving your child the ultimate camp experience. Extensive staff training is conducted prior the beginning of camp to ensure that our camp instructors are well equipped for the daily tasks and challenges in a camp environment. Staff are certified in standard First Aid and CPR.

  • Summer Arts Camp runs on a balanced day schedule - just like school! Campers will complete art projects each day, with two meal breaks, and lots of opportunity for outdoor games and fun in beautiful Glenhyrst Gardens.

    Campers are grouped by age (household members of a similar age ideally grouped together). We cannot guarantee that any campers will be grouped together and will not be able to make changes to classes during camp, but will do our best to make sure every camper has a wonderful summer art camp experience!

  • Camp week purchases are final sale. In the event of illness, a refund will be issued only upon receipt of a Doctor’s note. A $40 administration fee will apply.

    We cannot issue refunds due to changes in summer plans, life events, etc.

  • To keep everyone safe and healthy, please do not send your child to camp if any of the following apply:

    ❌ Don’t come if you have:

    • A fever, vomiting, or diarrhea in the past 24–48 hours

    • Head lice or nits (return only after treatment and being nit-free).

    • Strep throat (must be on antibiotics for at least 24 hours)

    • Pink eye (until cleared or symptoms resolve)

    • A rash with fever (must be evaluated before returning)

    ❌ Don’t come if you are:

    • Waiting on test results for a contagious illness

    • Recently exposed to someone with a highly contagious illness, unless cleared

    ✅ Return When:

    • You’ve been symptom-free for 24 hours (without medication)

    • You’ve followed treatment (e.g., lice treatment) and are cleared. Note: the Camp Coordinator or Gallery Director may inspect your child’s head to ensure they are cleared to return to camp.

    • A doctor or the Camp Coordinator says it’s safe to return

  • See the Camp Behaviour Action Plan HERE

    At Glenhyrst, safety is of the utmost importance and our goal is to provide a caring, respectful and supportive environment for every individual, campers and staff alike. If a situation arises in which a camper threatens the safety or well-being of another person or themselves, or diminishes the camp experience for others, we will make efforts to correct the behaviour. Parents/guardians will be notified in writing and if the behaviour continues, Glenhyrst reserves the right to remove the camper from camp on a one day suspension. Should the behaviour continue upon the camper’s return to camp, Glenhyrst reserves the right to remove the camper for the remainder of the camp session and/or future camp sessions. Should removal be required no refund will be granted.

    In certain circumstances, a camper may be removed from the camp environment without warning if his or her behaviour jeopardizes the safety of campers or staff. Glenhyrst will not be held responsible for any costs associated with a camper’s dismissal and no refunds will be provided.

  • All members of the Glenhyrst Summer Camp community shall:

    • Show respect for the rights, property and safety of themselves and others.

    • Respect and appreciate diversity of all persons regardless of their race, culture, ethnicity, religion, gender, sexual orientation, age and ability.

    • Exhibit behaviour that avoids all forms of intimidation, bullying, harassment, racism, and discrimination.

    • Treat the Glenhyrst property and the property of others with a reasonable standard of care.

    • Promote positive behaviour.