Thank you from Taste of Glenhyrst!

I would like to take this opportunity to thank you for participating in our annual fundraising event; we greatly appreciate your support. Listed below are important details with regard to setting up for the evening.  

1. There will be staff at the front gate with the site map to assist you with locating your assigned tent.

2. Each vendor will receive lanyards for your staff.  Maximum of 2 staff per beverage vendor.

3. Once at your tent, please unload. Volunteers will be available assist you, The lower lot is available for parking. with golf cart transfer back to your tent. 

4. TOG is a licensed event; ALL STAFF MUST BE 19+ and be SmartServe licensed within the last 5 years as per new AGCO policy. We also need SmartServe numbers for serving staff in advance for our permit - if you have not already sent those, please do so now.

5. The event runs from 5:30 p.m. until 9:00 pm. Please be set up and ready to greet guests and start serving at 5:30 p.m sharp.

6. The event is sold out and we are expecting 650+ guests. You’ll have a captive audience to promote your organization. Please be prepared to hand out tasting samples of 2 oz. for wine and spirits, and 4 oz. for beer for all interested guests and serve until 9:00 p.m. Service is to stop promptly at 9 PM.

7. This event is regulated by the AGCO and an inspector will be onsite, so please be prepared for an inspection and have your SmartServe documents available if requested.

8. The tents and tables will be set up Thurs. morning so I would strongly encourage that you to come and set up during the day (anytime after 12 noon) (other than drinks which need to be cooled).

9. As a reminder, we will provide you with the following:

   • Tent

   • Tables

   • Linens

   • Floor mats

   • Signage

   • Fire extinguishers

   • Coolers with ice for each tent

   • Hand washing station

   • Electricity and prep if requested in advance

   • A volunteer assigned to each tent to assist throughout the evening.

   • Wine glasses and plastic glasses will be provided to guests. ONLY our provided beverage vessels can be served in - no outside beverage vessels are permitted and will be conviscated. Please provide ONLY tasting samples - this is what our permit allows.

     All of our guests will be wearing theme (seashell) related wrist bands, please do not serve anyone if they are not wearing one. Please direct them to the front gate and we will look after them.

You are more than welcome to bring any promotional items to display at your table. Please refrain from hanging anything from the tents themselves.

Lastly, I will require an invoice for your product to give to the AGCO reps. Please email it to me directly, or bring a hard copy on the day of the event.

Feel free to contact me if you have any questions (519) 755-4158 (Cell). On June 19th, I will be available on site for most of the day or feel free to contact the gallery staff at (519) 756-5932.

We’re looking forward to another spectacular event!

With thanks, Leslie